245 Renfrew Dr, Markham, ON L3R 6G3, Canada

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Exhibition Rules and Regulations

1 Exhibition Sponsorship and Management: The Exhibition are produced by and are the property of PYCH (Pacific Youth Campers Hub)/ Helloyoyo.ca, hereinafter referred to as “PYCH/YOYO” PYCH/YOYO and its Exhibits Committee will provide all exhibition management functions and establish all exhibition policies. Exhibitors are required to sign the Contract and by doing so, they subscribe to the Rules and Regulations, which are part of this Contract.

2 What May Be Exhibited: The PYCH/YOYO Exhibits Committee determines the eligibility of any company or product for exhibit. The committee may forbid installation or request removal or discontinuance of any exhibit or promotion, wholly or in part, that in its opinion is not in keeping with the Association’s character or purpose.

3 Assignment of Space: Space will be allocated in the order in which reservations are received with consideration of priority points. PYCH/YOYO reserves the right to relocate exhibits as necessary.

4 Payment Schedule: If payment in full is not received as scheduled on contract, PYCH/YOYO has sole discretion to reassign the space to applicants on the waiting list. No space will be confirmed without contract and full payment. Space is contracted at the rates indicated on the contract.

5 Move-In/Move-Out: Set-up is scheduled for Saturday, April 5, 2025 (1pm-2pm). Teardown is scheduled on April 5, 2025 (6pm-6:30pm) All exhibitors must set up and teardown their exhibits during these scheduled times unless otherwise authorized by PYCH/YOYO. It is the duty and responsibility of each exhibitor to supervise the installation and removal of their exhibits. Handling and installation must conform to facility owner (Langstaff Community Centre/ City of Richmond Hill)’s regulations and instructions.

6 Standard Furnishings: Each booth includes a six foot table, chair, and identification sign. General lighting and cleaning services will be furnished. See Exhibit Rules and Regulations for more details.

7 Exhibit Space Restrictions: Exhibitor displays must not exceed the space reserved. No space, or part thereof, shall be sublet without prior approval of PYCH/YOYO.

8 Cancellation and Refund Policy: If the Exhibition is cancelled by PYCH/YOYO for any reason, the contract is nonbinding and all payments for booth space will be refunded. Exhibitor may not cancel this contract or reduce the amount of assigned exhibit space without written notification to and written permission of PYCH/YOYO. In the event of cancellation or reduction, Exhibitor shall pay to PYCH/YOYO an amount, as liquidated damages, equal to 15% of the total booth space fee. Registration fee that has been paid by Exhibitor less liquidated damages will be refunded to Exhibitor by PYCH/YOYO. After March 20, no cancellation or reduction of assigned exhibit space will be permitted and Exhibitor shall remain liable for the total booth space fee stated in this contract.

9 Safety/Fire Codes: The Exhibitor is responsible for knowledge of and compliance with all fire and safety codes. Decorations must be flame proofed. Electrical wiring must conform to all federal, provincial and municipal government requirements. If inspection indicates that an Exhibitor has neglected to comply with these regulations, or otherwise incurs fire hazards, the right is reserved to cancel at Exhibitor expense all or such part of the Exhibit as may be irregular.

10 Exhibitor Representatives: Exhibits must be staffed during exhibit hours by qualified employees of the Exhibitor. These representatives must be able to explain/demonstrate the programs and services on display. All representatives shall review the exhibit contract and abide by the Rules and Regulations of PYCH/YOYO.

11 Security and Liability: Each exhibitor must make provisions for the safeguarding of his goods, materials, equipment and display at all times. General overall security will be provided by PYCH/YOYO during show days. Each exhibitor assumes the entire responsibility and liability for losses, damages and claims arising out of injury or damage to exhibitor’s displays, equipment and other property brought upon the premises of the Hotel, and shall indemnify hold harmless PYCH/YOYO and authorized representative agents or employees of the foregoing of any and all losses, damages and claims. Claims against any party other than PYCH/YOYO are to be submitted directly to the party involved.

12 Social Functions: All hospitality functions must be approved by PYCH/YOYO, and should take place within the exhibitor’s assigned booth and activity area. Any function not approved by PYCH/YOYO that would compete for attendee’s time, either during the hours of the Exhibition, educational programs, or PYCH/YOYO social functions is strictly prohibited.

13 General Information: All matters and questions not covered by these regulations are subject to the discretion of PYCH/YOYO and its Exhibits Committee. These regulations may be amended at any time by PYCH/YOYO, and all amendments shall be equally binding on all parties affected by them, are the original regulations.

14 Photo Waiver: By registering for the 2025 PYCH/YOYO Camp Expo, I authorize PYCH/YOYO to photograph me and use the photographs in all formats and media for any purpose, including for education, marketing and trade purposes. I hereby release PYCH/YOYO from all claims arising out of the use of the photographs, including without limitation all claims for compensation, libel, invasion of privacy or violation of copyright ownership.